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Travel Grants |
Conference
/ Workshop Grants |
| Aim |
|
|
| Scope |
-
There is no quota on the number
of applications to be submitted
by each university.
-
Applicants may apply for one-year
or two-year travel grants.
-
An applicant (Principal Investigator
(PI)) can only submit one application
in an exercise but may participate
as a member of another project
in the same exercise.
-
The RGC grant provides only for
air passage(s), accommodation
and subsistence costs directly
related to the proposed exchanges
between the two partners in France.
If free or less expensive air
tickets and/or accommodation are
available, the PI may undertake
additional visits or visits of
longer duration.
-
The RGC grant does not cover
expenditure on equipment, consumables
or other project-related expenses,
as well as insurance. Each PI
must make provision for these
and any other costs associated
with the project.
-
Funding will not be provided
to the same project for more than
two years.
-
The RGC grant is solely for use
by the Hong Kong PI.
-
Save in very exceptional circumstances
(such as prolonged illness of
the PI) and with proper justification
stated in the "Travel Plan"
of the application form as well
as prior approval of the RGC,
the PI cannot delegate the
trip to his Co-Investigator (Co-I)
nor his project team members.
An application without proper
justification for delegation of
the trip to Co-I or project team
members does not meet the eligibility
criteria of the scheme and will
be disqualified.
-
If, for operational reasons,
a project team member is required
to make use of the grant for a
trip (in addition to the trip
undertaken by the PI), detailed
justification with a clear breakdown
of the expenses requested for
each traveller must be provided
in the "Travel Plan"
of the application form. In the
case that no breakdown of expenses
is provided and the number of
trips endorsed by the RGC is smaller
than the number requested, the
RGC grant will be awarded on a
pro-rata basis.
-
If the PI proposes to use the
RGC grant to support travel
of research postgraduate student(s)
together with the PI, detailed
justification and the plan for
training for the student(s) through
the proposed visit(s), with a
clear breakdown of the expenses
requested for each traveller must
be provided in the "Travel
Plan" of the application
form. In the case that no breakdown
of expenses is provided and the
number of trips endorsed by the
RGC is smaller than the number
requested, the RGC grant will
be awarded on a pro-rata basis.
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-
The scheme will award two grants
per exercise to sponsor one event
in Hong Kong and one event in
France. The two events are to
focus on different research subjects/fields/topics,
and are separate and independent.
-
An applicant (Main Organiser)
can only submit one application
in an exercise and cannot participate
as a co-applicant (Co-organiser)
in other applications in the same
exercise.
-
Applicants may apply to seek
sponsorship of a two or three-day
conference/workshop. The RGC
grant covers travel, accommodation
and subsistence costs of guest
speakers from France to Hong Kong,
and the direct organising costs,
e.g. reservation of meeting venue,
production of conference/workshop
materials etc. Expenditure on
meals is not covered by the grant.
-
The RGC funds are solely for
sponsorship of the conference/workshop
to be held in Hong Kong.
|
| Format |
|
-
The event comprises sessions
where overseas and local guest
speakers present on-going research
work; local postdoctoral fellows
and postgraduate research students
post up their current work; and/or
interested local parties attend
hands-on sessions to acquire new
techniques.
-
For each conference / workshop,
there should be a Main Organiser
and a Co-Organiser. The Main Organiser
is responsible for the overall
coordination of the event; and
the Co-Organiser assists in drawing
up the main programme, e.g. suggestion
on guest speaker(s) to be invited.
For the event to be held in Hong
Kong, the Hong Kong applicant
should be the Main Organiser,
and his/her French counterpart
should be the Co-Organiser. For
the event to be held in France,
the French applicant should be
the Main Organiser, and his /
her Hong Kong counterpart should
be the Co-Organiser.
|
| Grant size |
-
For each selected Hong Kong applicant
:
-Maximum HK$45,000 for projects
involving travel of research postgraduate
student(s); or
- Maximum HK$31,250 for projects
not involving students' travel.
-
The Secretariat would release
the grants in full upon notification
of results of applications.
|
-
Maximum HK$150,000 per event.
-
The Secretariat would release
funds upon notification of results
of applications.
|
| Application Procedures |
General
-
Parallel submissions of applications
by the Hong Kong and the French
applicants are required:
-
Hong Kong applicants should
submit their applications
to the RGC through the Research
Offices of respective universities.
Direct submission of applications
to the RGC will not be accepted;
and
-
French applicants should
submit their applications
directly to the CGF.
-
It is the obligation of both
the Hong Kong and French applicants
to ensure that their applications
contain sufficient and consistent
information for evaluation. The
RGC will not seek or accept supplementary
information / revision after the
application deadline. The CGF
would verify the applications
upon receipt of the Hong Kong
applications from the RGC. Applications
containing inconsistent information
may lead to disqualification.
-
Applications will be disqualified
if the proposals are found to
have exceeded the allowable page
limits or excessive attachments.
Application
-
For each application, please
submit a soft copy (with size
up to 2Mb per application) and
three hard copies of:
-
application
form;
-
two-sheet (i.e. four sides)
project proposal (see below);
-
one A-4 page (with a maximum
of 400 words) curriculum vitae
(CV) for each project team
member, with information on
name, academic qualifications,
previous academic position(s)
held (with date(s)) &
present position (state if
applicant is a visiting academic
from overseas), previous relevant
research work, publication
records including the five
most representative publications
in the recent five years and
five representative publications
beyond the recent five years
(10 at maximum), and others
including research-related
prizes and awards, brief description
of experience in consultancies,
service as a referee in evaluating
other grant applications,
patents, PhD theses supervised,
etc; and
-
one A-4 page (with a maximum
of 400 words) curriculum vitae
(CV) for each research postgraduate
student if travel for student(s)
is/are proposed, with information
on name, academic qualifications,
current research work, research
output, etc.
-
The project proposal should contain
the following details:
-
project title;
-
research objective(s);
-
research plan and methodology;
- to make sure this section
is written in a manner that
allows easy understanding
by reviewer(s) in related
field(s)
- to include an outline
of the work plan according
to a proposed time schedule
-
reason(s) for the choice
of the French PI; and
-
plan for collaboration (indicate
the respective roles and the
specific tasks to be undertaken
by the Hong Kong and French
PIs as well as each of their
team members).
-
Hong Kong applicants may refer
to the Proposal Templates
enclosed at the Appendices
to the application form in preparing
their proposals and CVs.
-
Applications must be received
by the RGC by 24 July 2020.
Applicants should check with the
Research Offices of respective
universities for internal deadlines.
|
General
Application
-
For each application please submit
a soft copy (with size up to 2Mb
per application) and three hard
copies of:
-
application
form;
-
half-page summary by each
guest speaker (i.e. both French
and Hong Kong) on his/her
presentation at the proposed
conference/workshop; the
current understanding in the
field on the topic he / she
will be speaking on; and the
latest research findings and
their significance; and
-
one A-4 page (with a maximum
of 400 words) curriculum vitae
(CV) for each guest speaker,
with information on name,
academic qualifications, previous
academic position(s) held
(with date(s)) & present
position (state if applicant
is a visiting academic from
overseas), previous relevant
research work, publication
records including the five
most representative publications
in the recent five years and
five representative publications
beyond the recent five years
(10 at maximum), and others
including research-related
prizes and awards, brief description
of experience in consultancies,
service as a referee in evaluating
other grant applications,
patents, PhD theses supervised,
etc.
-
Applications must be received
by the RGC by 24 July 2020.
Applicants should check with the
Research Offices of respective
universities for internal deadlines.
- Hong Kong applicants may refer
to the Proposal Template
enclosed at the Appendix
to the application form in preparing
their CVs.
|
| The Review Process |
-
The RGC and the CGF will review
the applications based on:
-
the academic merits of the
proposed research;
-
the possible synergy, the
expected benefits, and the
prospects for longer-term
collaboration; and
-
opportunities for training
of young researchers and research
postgraduate students through
the proposed exchanges.
-
The RGC and the CGF will jointly
select applications to be supported.
Only proposals, which have been
jointly supported by both sides,
will be considered for funding.
|
-
The RGC and the CGF will review
the applications based on:
-
the research standing of
the Main and Co-Organisers,
and that of the guest speakers;
-
the degree of intra- and
inter-institutional participation
by local researchers and students;
and
-
prospects for new/longer-term
research collaboration.
-
The RGC and the CGF will jointly
select the applications to be
supported. Only proposals, which
have been jointly supported by
both sides, will be considered
for funding.
|
| Announcement of Results |
-
The RGC and the CGF will announce
the selection results around
January 2021.
-
The RGC would convey the results
to the Hong Kong applicants through
their respective universities.
No feedback on the applications
will be provided.
-
The results will also be available
at RGC homepage under "Funding
Results" at http://www.ugc.edu.hk/eng/rgc/
funded_research/funding_results.html.
|
|
| Funding period |
-
PIs should use the one-year grants
or the first year fund of the
two-year grants between 1 February 2021 and 31 January 2022 inclusive, and second year fund of the two-year grants between 1 February 2022 and 31 January 2023 inclusive.
-
For two-year grants, unspent
balance from the first year cannot
be carried forward to the second
year and should be returned
to the RGC within six months upon
expiry of the first-year of the
funding period.
|
- The conference / workshop should
take place between 1 February 2021 and 31 January 2022 inclusive.
|
| Monitoring and Assessment |
Interim
Report of the two-year grant
-
For two-year grant projects approved
in 2020/21, the PIs should make
use of the PROCORE Report
form to prepare and submit their
interim reports to the RGC by
the deadline as stipulated in
results announcement. They should
check with the Research Offices
of respective universities for
internal deadlines.
-
Although the second year funding
has been granted, the RGC will
consider clawing back the grant
and terminating the project if
interim report indicates that
the PIs fail to accomplish the
proposed exchanges and collaboration.
Completion Report
-
Hong Kong PIs should submit a
copy of their completion report
together with publications arising
directly from the sponsored work
to the RGC through respective
universities within twelve months
after the expiry of the approved
funding period.
-
All publications arising from
research collaboration under this
Scheme should carry an acknowledgement
as follows: "The work was
supported by a grant from the
PROCORE-France/Hong Kong
Joint Research Scheme sponsored
by the Research Grants Council
and the Consulate General of France
in Hong Kong (Reference No. F-[University's
abbreviation][University code][serial
number of 2 digits]/[year], e.g.
F-HKU702/20)".
- The RGC will not allow extension
of the approved funding period.
- The university should submit
the relevant financial statement
together with any unspent balance
to the RGC within six months after
the expiry of the approved funding
period.
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All conference/workshop materials
should carry where appropriate
an acknowledgement as follows:
"The conference/workshop
(delete where appropriate) was
supported by a grant from the
PROCORE-France/Hong Kong
Joint Research Scheme sponsored
by the Research Grants Council
of Hong Kong and the Consulate
General of France in Hong Kong
(Reference No. F-[University's
abbreviation][University code][serial
number of 2 digits]/[year], e.g.
F-HKU702/20)".
-
The Main Organiser / Co-Organiser
in Hong Kong should submit one
copy of a document enclosing the
conference/ workshop programme,
a list of local and French participants,
and a breakdown of expenditure
to the RGC through the university
within six months of the conclusion
of the event.
-
The university should also return
the unspent balance of the grant
for the event held in Hong Kong
to the RGC within six months of
the conclusion of the event.
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